AI office team · Canada & United States

Your AI office team.
You call the shots.

AI agents for each part of your office. You decide what needs your approval.

See packages →

Approval logEvery step recorded.
You set the approvalsYou choose what waits.
Clear data rulesNo patient information.
Canadian companyBilled in CAD.

Who it is for

Offices, clinics, studios, stores.
Any busy small business.

AI-generated image: a woman working at a laptop in a modern small office
Professional offices
AI-generated image: a receptionist at the front desk of a modern aesthetic clinic
Clinic front desks · admin only
AI-generated image: a designer sketching at a drafting desk with a city skyline behind
Design studios
AI-generated image: a real-estate agent showing a bright modern home to a buyer
Real estate
AI-generated image: a pharmacist at the counter of a modern pharmacy
Shops and pharmacy counters
AI-generated image: a builder in a hard hat with a tablet on a timber-frame site
Trades and import/export

The AI office team

Every department, run by you.

Pick the departments you need.

01

Front desk

Website chat from facts you approve.

02

Inbox

Sorts incoming mail and drafts replies.

03

Bookings

Appointments and reminders in your booking system.

04

Leads and CRM

Tracks enquiries and drafts follow-ups.

05

Operations and admin

Quotes, invoices and routine documents.

06

Reports

A weekly summary of what is open.

6 more departments
07

Sales and BD

Finds prospects and drafts outreach.

08

Marketing

Content and social post drafts for your approval (drafts only).

09

Research

Weekly briefs with sources.

10

Finance admin

Books-ready prep and payment reminders. No tax advice.

11

HR admin

Job posts, interviews and onboarding.

12

IT help desk

Everyday tech help and tickets.

Website chat goes live in week 1.

Book a 20-minute call

Industries

Examples, not limits.

Import and export traders

Supplier and buyer research, with sources.

See the Research Desk example

Clinics, dental offices and pharmacies

Website chat and admin email. No patient information.

Professional offices

Inbox, intake and follow-ups. Admin only.

Real-estate agents

Lead follow-ups you approve.

Trades and home services

Quote replies while you are on site.

Online stores

Order, shipping and returns questions.

Any business

Tell us what takes the most time.

Illustration · sample data

One enquiry, start to finish.

  1. 01Enquiry lands
  2. 02Assistant drafts
  3. 03Owner approves
  4. 04Sent
  5. 05Quote follow-up
  6. 06Your rules
Renovation office inbox

Enquiry lands

A quote request comes in.

Priya S. (sample)Website enquiry: kitchen renovation, can I get a quote?08:02
Sample lumber yardDelivery confirmed for ThursdayMon
Sample tile showroomOrder ready for pickupSun
Draft reply

Assistant drafts

A draft reply. Nothing sent.

Draft reply · not sent

Thanks for getting in touch. Does Tuesday or Thursday work for a site visit?

On the phone

Owner approves

The owner edits and approves.

Draft · awaiting approval

Thanks for getting in touch about your kitchen.

Does Tuesday or Thursday afternoon work?
I can come by Thursday at 4 pm or Saturday morning.

Approve
Outbox

Sent

Sent after approval.

Sent after approval

Thanks for getting in touch about your kitchen. I can come by Thursday at 4 pm or Saturday morning.

Drafted with Ruvano

Follow-up

Quote follow-up

A follow-up waits for approval.

DraftedReply to Priya S. (sample)Mon 08:03
Sentafter the owner's approval, 1 line editedMon 12:41
DraftedQuote follow-up, awaiting approvalFri 09:00

You approve what goes out.

See it work

Try the assistants.

Type something and see the draft. Demo: sample answers; nothing is sent.

Demo: sample answers

Research Desk

Enter a product. Get a sample brief. Full sample

Demo: sample answers

Inbox draft

Paste an email. Get a draft reply.

Demo: sample answers

Front-desk chat: Lakeside Dental (sample clinic)

Ask about hours. Don't share health details.

Demo: sample answers

Lead follow-up: Jordan Lee (sample realtor)

Describe a lead. Get a follow-up draft.

Onboarding

Four steps to your office team.

I

Pick your agents

A 20-minute call.

II

Sign the rules sheet

You decide what needs approval.

III

Setup

Setup: website chat live in week 1, remaining agents configured within 30 days.

IV

Run and adjust

Change any setting, any time.

Packages

Pick a team size.
Start with one.

Start here

Office Assistant

One assistant for inbox, bookings, reminders and simple quotes.

CAD $149/mo

CAD $395 setup · month-to-month, cancel with 30 days' notice.

Start with Office Assistant

Starter

Any 2 agents.

CAD $299/mo

CAD $750 setup · month-to-month, cancel with 30 days' notice.

Choose Starter

Team

Any 4 agents.

CAD $599/mo

CAD $1,500 setup · month-to-month, cancel with 30 days' notice.

Choose Team

Full office

All agents.

CAD $999/mo

CAD $2,500 setup · month-to-month, cancel with 30 days' notice.

Choose Full office

Add-ons

Optional, on top of any package.

  • Private client studio (Design Studio) Add-on, quoted after a short scoping call

    A private page where clients get picks from your catalogue.

  • Private client page for realtors Add-on, quoted after a short scoping call

    A private page where buyers see homes you select.

  • Phone answering Coming next

    Calls answered and routed, like chat.

Need more agents? Move up a package.

Start before 31 December 2026 and we waive the package setup fee.

Prices in CAD, plus applicable taxes. Every package is month-to-month, cancel with 30 days' notice. Confirmed in writing before you start.

You stay in control

We sell control, not autopilot.

You approve what goes out. Every step is logged.

StepItemStatusBy
DraftedFollow-up email to a new enquiryAwaiting approvalAssistant
ApprovedQuote follow-up to a homeownerApprovedYou
SentQuote follow-up to a homeownerSentAfter your approval

Illustration only.

Honest about the AI

An AI assistant, run by people.

The agents are AI we set up and run for you. They can get things wrong, so you approve what goes out.

Questions

Frequently asked

What does Ruvano do?

We set up AI agents for small businesses in Canada and the United States: front desk, inbox, bookings, leads, admin and more. You decide what needs your approval.

Is it really AI?

Yes. The agents are AI that we set up and run for you. They can get things wrong, so research comes with sources and you approve what goes out.

Does anything get sent without my approval?

Only if you allow it. You choose what needs approval for each agent, and the approval log records every step.

What do the packages cost?

Office Assistant CAD $395 setup + CAD $149/mo. Starter (any 2 agents) CAD $750 + CAD $299/mo. Team (any 4) CAD $1,500 + CAD $599/mo. Full office (all agents) CAD $2,500 + CAD $999/mo. Plus applicable taxes. Month-to-month, cancel with 30 days' notice. Setup waived if you start before 31 December 2026.

What are your red lines?

No spam: email consent rules apply. No patient health records. No medical, legal, financial or tax advice. Business tasks only.

Which industries do you work with?

Any small business: traders, clinics and pharmacies (admin only), professional offices, real-estate agents, trades and online stores.

Does the website chat give medical advice?

No. On clinic sites it answers hours, location and services only, asks visitors not to share health details and passes clinical questions to staff.

Will it make claims about my listings?

No. It uses only text you approve and makes no claims about listings, prices or market conditions.

Is AI usage included in the monthly price?

Yes. No per-message or usage charges. Fair use applies (see our terms).

Which tools do you work with?

The ones you already use: your email, calendar, booking system and CRM. Website chat works on any website platform.

What happens to my data when I cancel?

Access stops at the end of your 30-day notice. Ask us to export or delete your data at [email protected].

How does onboarding work?

A 20-minute call, a rules sheet you sign, then the other agents after testing. Setup: website chat live in week 1, remaining agents configured within 30 days.

How do I start?

Talk to our assistant or send the form. A person replies by email.

Contact

Talk to our assistant.

Ask by chat, or send the form. A person replies by email.

Book a 20-minute call

To book a 20-minute call, pick it in the form.

Or write to [email protected].

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